At Zama.co.ke, we are expert school management system developers dedicated to helping educational institutions in Kenya and across Africa automate their operations, improve communication, and manage resources efficiently.
Our tailor-made school management software empowers administrators, teachers, parents, and students to connect through one secure and easy-to-use platform — accessible from anywhere, at any time.
🧠 What Is a School Management System?
A School Management System (SMS) is a digital platform that centralizes all school operations — from student registration and attendance to examinations, finance, and communication. It simplifies daily tasks and enhances efficiency through automation.
Zama’s systems are designed using modern web technologies (Laravel, PHP, React, and MySQL) to ensure speed, reliability, and security — whether your institution is a primary school, high school, college, or university.
🚀 Key Features of Our School Management Systems
| Module | Description |
|---|---|
| Student Management | Manage admissions, personal profiles, attendance, and academic progress. |
| Teacher Portal | Allow teachers to record grades, attendance, and lesson plans online. |
| Parent Access | Give parents real-time updates on student performance, attendance, and fee payments. |
| Exams & Results | Automate exam entry, grading, and report card generation with customizable templates. |
| Fees & Accounting | Handle invoicing, receipts, fee reminders, and financial reports. |
| Timetable Management | Automatically generate and manage dynamic class schedules. |
| Library Module | Track issued books, due dates, and library inventory. |
| Communication System | Integrated SMS, WhatsApp, and email notifications for real-time updates. |
| Hostel & Transport Management | Manage boarding and transportation records with ease. |
🏫 Built for All Types of Educational Institutions
Nursery & Primary Schools
High Schools & Academies
Colleges & Universities
Online Learning Platforms (eLearning)
Training Institutes & Technical Colleges
Each solution is customizable to meet the unique needs of your school.
⚙️ Why Choose Zama.co.ke?
✅ Custom-Built Systems: We design and develop based on your school’s workflow and policies.
✅ Cloud-Based Access: Login from any device, anywhere, anytime.
✅ Secure & Reliable: Data protection with SSL encryption, backups, and role-based access.
✅ Multi-User Roles: Separate dashboards for admins, teachers, students, and parents.
✅ Integration Ready: Connect with M-PESA, PayPal, and SMS gateways for payments and communication.
✅ Scalable Design: Whether you have 100 or 10,000 students — our system grows with you.
💻 Technologies We Use
| Category | Tools & Frameworks |
|---|---|
| Backend | Laravel, PHP, Node.js |
| Frontend | React.js, Vue.js, TailwindCSS |
| Database | MySQL, PostgreSQL |
| Cloud & Hosting | AWS, DigitalOcean, cPanel |
| Payments & APIs | M-PESA, Flutterwave, PayPal, Stripe |
| Security | SSL, OAuth 2.0, Encrypted Databases |
📊 Benefits of Automating Your School
Reduce paperwork and manual data entry.
Track student performance in real-time.
Speed up fee collection and accounting.
Enhance communication between teachers, parents, and students.
Get insightful reports for better school management decisions.
🧩 Additional Add-Ons
Online classes and eLearning modules
Digital attendance with QR codes
Biometric integration for teachers and students
School inventory management
Examination grading analytics dashboard
💼 Our Portfolio
We’ve successfully deployed school management systems for:
Private academies in Nairobi and Thika
Technical training colleges in Kiambu and Mombasa
Faith-based and international schools with boarding management
eLearning portals integrating Zoom and Google Classroom APIs
Every solution is white-labeled and branded to your institution — ensuring a professional digital presence.
📞 Get Your Custom School Management System Today
Let’s help your institution run smarter. From registration to report cards — we’ll automate every process for you.
📍 Website: www.zama.co.ke
📧 Email: info@zama.co.ke
📞 Call / WhatsApp: +254 742 648 998
📍 Location: Nairobi, Kenya
🌟 Empowering Education Through Technology
At Zama.co.ke, we believe education deserves the same level of innovation that drives successful businesses. That’s why our school management system developers focus on building smart, intuitive, and scalable solutions that transform how schools operate.
From automating daily administrative work to enabling digital learning environments, we bring a full suite of education technology (EdTech) tools tailored to Kenyan and African institutions.
We don’t just build software — we build systems that make education management easier, faster, and more connected.
🧩 Core Modules Included in Zama’s School Management Systems
Our solutions come with all essential tools your school needs — customizable for both public and private institutions.
🧑🎓 Student Management
Manage complete student records — from admission to graduation. Track attendance, disciplinary records, and performance at the click of a button.
🧑🏫 Teacher & Staff Portal
Allow teachers to upload results, manage subjects, and monitor student progress. Admins can assign roles, track performance, and generate reports easily.
💰 Finance & Fees Management
Automate invoicing, fee payment tracking, and receipts. Integrate with M-PESA, PayPal, or bank transfers for instant updates.
🧾 Examination & Report Cards
Create exam timetables, enter marks, generate detailed report cards, and share with parents online — no more manual report printing!
🕐 Timetable & Class Scheduling
Automatically assign classes, subjects, and teachers using dynamic timetable generation tools.
📢 Communication & Notifications
Integrated SMS, WhatsApp, and email alerts ensure teachers, parents, and students stay informed of announcements, assignments, or school events.
📚 Library & Resource Center
Manage book records, lending systems, overdue alerts, and catalog search for libraries of any size.
🚌 Transport & Hostel Management
Track transport routes, driver details, and hostel room assignments with ease.
🚀 Advanced & Optional Add-Ons
✅ eLearning Platform: Online lessons, assignments, and video classes integrated with Zoom or Google Meet.
✅ Biometric Integration: Smart attendance system for students and staff.
✅ School Inventory Management: Keep track of stationery, uniforms, and assets.
✅ Online Exam & Quiz Module: Conduct secure online tests with instant grading.
✅ Performance Analytics Dashboard: Visualize school-wide academic data and growth.
🧠 How Zama Makes School Management Easier
| Challenge | Our Solution |
|---|---|
| Time-consuming manual data entry | Full digital automation of student, teacher, and financial records |
| Delayed fee tracking | Integrated payments and instant receipt generation |
| Poor communication with parents | Unified messaging via SMS, WhatsApp, and email |
| Inaccurate academic performance tracking | AI-powered analytics and report generation |
| Lack of transparency | Role-based dashboards for admin, staff, and parents |
🌐 Cloud-Based and Mobile Ready
Our systems are hosted securely in the cloud — meaning you can access your school dashboard from any device (laptop, tablet, or phone).
You get:
99.9% uptime on AWS or DigitalOcean
Real-time updates synced across devices
Role-based mobile access for parents and teachers
We also offer progressive web app (PWA) versions for easy use without installing large mobile apps.
💼 Why Educational Institutions Trust Zama
🎯 End-to-End Development: From concept, design, development, to deployment and training.
🔒 Data Protection: Every student and financial record is encrypted and securely stored.
🧩 Custom Branding: Each system is branded with your school logo, colors, and identity.
🧰 User Training & Support: We train staff and provide 24/7 technical assistance.
🌍 Regional Experience: We’ve developed systems for schools across Kenya, Uganda, Tanzania, Zambia, and the East African region.
📊 Real Impact – Results From Our Clients
✅ 60% reduction in paperwork within the first term.
✅ 95% improvement in communication between teachers and parents.
✅ Automated fee collection reduced accounting time by over 70%.
✅ Increased transparency in results, attendance, and performance tracking.
🧭 Our Process for Developing a Custom School System
Consultation & Analysis: We learn your school’s structure, processes, and goals.
System Design: Create an architecture tailored to your workflows.
Development: Build secure, scalable modules with modern technologies.
Testing & Training: Conduct live tests with teachers and admin teams.
Deployment: Launch on a secure hosting platform.
Support & Maintenance: Continuous monitoring, feature updates, and backups.
🏫 Perfect for:
Academies & Day Schools
High Schools & Colleges
Faith-Based Institutions
International Schools
Universities & Polytechnics
Online Learning Startups
📞 Ready to Digitize Your School?
Let Zama.co.ke design and build a school management system that simplifies administration, enhances transparency, and boosts academic excellence.
📍 Website: www.zama.co.ke
📧 Email: info@zama.co.ke
📞 Call / WhatsApp: +254 742 648 998
📍 Location: Nairobi, Kenya
🧩 The Future of Education is Digital — Let’s Build It Together
Education is evolving fast — and schools that embrace digital transformation are leading the way.
At Zama.co.ke, we’re not just developers; we’re innovation partners for schools that want to operate smarter, improve performance tracking, and deliver a better learning experience.
We design modern, mobile-ready school management systems that eliminate inefficiencies, enhance accountability, and empower educators to focus on teaching — not paperwork.
Whether you run a local primary school, a growing college, or an international institution, Zama can craft a custom solution that meets your vision.
🎓 How Schools Benefit from Zama’s Software
🧾 Complete Automation
No more juggling between Excel sheets or paper registers. Everything — from student enrollment, grades, attendance, and billing — is managed from one centralized system.
💬 Improved Communication
Bridge the gap between school and home. Parents get real-time updates on grades, attendance, and events directly through SMS, WhatsApp, or email.
🧮 Simplified Finance Management
Keep track of every payment, generate automatic receipts, and reconcile accounts in real-time. Integrate directly with M-PESA, PayPal, or bank transfers.
📚 Digital Learning & Exams
Run online tests, upload assignments, and track performance with a click. Enable remote learning through embedded Zoom or Google Meet integrations.
📈 Data-Driven Insights
Generate advanced reports — from academic trends to fee analytics — that help administrators make smarter, faster decisions.
💻 School Management System Modules Overview
| Module | Key Features |
|---|---|
| Admin Dashboard | Control all operations from a unified, analytics-driven dashboard. |
| Student Portal | Secure login for assignments, results, attendance, and communication. |
| Teacher Portal | Lesson planning, attendance, grading, and resource uploads. |
| Parent Portal | View child progress, pay fees, and receive notifications. |
| Accounts Module | Fees setup, invoicing, receipts, and bank integration. |
| Examination Module | Custom grading systems, report card templates, and analytics. |
| Hostel & Transport | Boarding management, route planning, and driver allocation. |
| Library System | Book cataloguing, borrowing, and return tracking. |
| Inventory Management | Manage uniforms, equipment, and stationery. |
| Communication Center | Send SMS, email, or app notifications instantly. |
🧱 Technologies Behind Our School Systems
| Category | Tools / Technologies |
|---|---|
| Backend | Laravel, Node.js, Python |
| Frontend | Vue.js, React.js, Blade Templates |
| Database | MySQL, PostgreSQL |
| Cloud Hosting | AWS, DigitalOcean, Azure |
| Integrations | M-PESA Daraja API, PayPal, WhatsApp Business API, Twilio |
| Security | SSL Encryption, Two-Factor Authentication, Role-Based Access |
We develop for speed, scalability, and security — ensuring your school’s data is always protected and easily accessible.
🌍 Why Schools Across Africa Trust Zama.co.ke
Tailored Solutions: We customize your school system to match your academic policies.
Proven Experience: We’ve developed ERP systems for schools and colleges across Kenya, Uganda, Zambia, and Tanzania.
Reliable Hosting: Your system is cloud-deployed, ensuring 24/7 uptime.
Continuous Support: Our team provides training, updates, and technical assistance post-launch.
White-Label Options: Want your school’s own brand name and domain? We’ll make it happen.
🧭 Case Studies
📘 Elimu Smart Academy – Nairobi
Implemented a cloud-based school portal for 600+ students. Automated exams, grading, and parent communication. Reduced manual data work by 75%.
📗 GraceHill College – Mombasa
Deployed fee management and M-PESA integration — enabling instant reconciliation and daily financial tracking.
📙 Online Learning Institute – Kampala
Integrated eLearning modules and AI-assisted grading for digital education.
Each project demonstrates how Zama’s school management systems streamline operations, increase transparency, and enhance engagement for every stakeholder.
💡 Why Now Is the Right Time to Go Digital
Remote access has become essential in modern education.
Parents expect transparency in results and payments.
Administrators need faster reporting tools.
Competition among schools is growing — and digital systems give you an edge.
By adopting a custom school management system, your institution becomes future-ready and more attractive to tech-savvy parents and learners.
🧩 Integrations You Can Add
M-PESA Daraja API for instant payments
WhatsApp Business API for parent communication
Google Meet / Zoom API for virtual learning
Twilio / SendGrid for automated SMS and emails
Biometric attendance systems
Document upload and cloud storage
Every integration we provide is seamless, secure, and tailored to your operational flow.
🏫 Your School, Your Brand
Each platform we build is fully branded with your logo, school colors, and customized domain name — giving your institution a professional online identity that builds trust with parents and students.
We also design mobile-ready versions so teachers and parents can access features directly from their phones.
📞 Partner with Zama Today
Let’s build a school management system that reflects your institution’s values and goals — a system that empowers your staff, engages your parents, and transforms your students’ experience.
📍 Website: www.zama.co.ke
📧 Email: info@zama.co.ke
📞 Call / WhatsApp: +254 742 648 998
📍 Location: Nairobi, Kenya