Property Management System in Kenya Managing rental properties, tenants, payments, and maintenance requests manually can be overwhelming — especially when your real estate portfolio is growing. That’s why Zama Web Experts offers a robust and scalable Property Management System (PMS) in Kenya, built to simplify your operations, automate rent collection, and give you real-time control over your properties.
Whether you’re a landlord with a few houses or a real estate agency managing hundreds of units, our system is tailored for you.
📞 Call Now: +254 725 345 345
🌐 Visit: www.zama.co.ke
✅ What is a Property Management System? Property Management System in Kenya
A Property Management System (PMS) is a digital platform that helps landlords, agents, and property managers handle daily tasks such as rent tracking, lease management, expense monitoring, tenant communication, and maintenance scheduling — all in one place.
Instead of spreadsheets, paper files, or endless WhatsApp threads, a PMS offers you a centralized dashboard that works on mobile and desktop.
🎯 Benefits of Using a Property Management System in Kenya
📌 1. Rent Management
Automate rent invoicing and reminders
Track rent due, paid, and arrears
Generate receipts and statements
Accept M-Pesa, bank transfer, and cash payments
👥 2. Tenant Management
Store tenant profiles and documents
Monitor lease status and history
Communicate directly with tenants via SMS/email
Manage entry and exit procedures
🏘️ 3. Property & Unit Overview
View all properties in one place
Track occupancy, vacancies, and turnover
Assign units to specific tenants
Add property photos, documents, and notes
💼 4. Expense & Income Tracking
Record expenses (repairs, salaries, service fees)
Upload receipts and invoices
Generate profit & loss statements
Track landlord payouts and balances
🛠️ 5. Maintenance Request Portal
Tenants can log issues
Managers assign tasks to vendors
Track status and completion timelines
Rate service providers
📊 6. Reports & Dashboards
Monthly rent summary
Arrears and outstanding balances
Occupancy rates
Financial summaries for landlords or investors
🔐 Why Kenyan Landlords & Agencies Trust Our PMS : Property Management System in Kenya
At Zama Web Experts, we understand the specific needs of property managers and real estate firms in Kenya. That’s why our platform is:
🇰🇪 Tailored for the Kenyan market (M-Pesa support, local tax compliance)
📱 Mobile responsive – Works on all devices
🔒 Secure – Hosted on encrypted, backed-up servers
🧾 Compliant – Supports leases, e-signatures, and tax reports
📍 Scalable – Manage from 5 to 5,000 units easily
🧩 Who Should Use Our Property Management System in Kenya?
Our PMS is built for:
🏠 Landlords with rental houses or apartments
🏢 Property agencies and letting firms
🏗️ Real estate developers
🏘️ SACCOs and investment groups managing rentals
🧾 Facilities management companies
🏨 Airbnb and furnished unit managers
🧠 Key Features of Zama’s PMS : Property Management System in Kenya
| Module | Features |
|---|---|
| Tenants | Profiles, leases, notices, communication |
| Rent | Invoicing, arrears, automated receipts |
| Properties | Add properties, units, locations, owners |
| Expenses | Record bills, upload receipts, category tracking |
| Maintenance | Log tickets, assign vendors, close tasks |
| Reporting | Financial reports, rent due, taxes, occupancy |
| Access Control | Roles: Admin, Agent, Owner, Tenant |
| Payments | M-Pesa, Bank Integration, Paybill support |
| Notifications | SMS, Email, WhatsApp integration |
💸 Pricing – Affordable & Transparent : Property Management System in Kenya
| Plan | Units | Price (Monthly) | Key Features |
|---|---|---|---|
| Starter | Up to 10 | KES 2,000 | Basic Rent & Tenant Tools |
| Pro | Up to 50 | KES 5,000 | Maintenance, Expenses, Reports |
| Enterprise | 50+ | Custom | API Access, Integrations, Staff Roles |
We also offer custom PMS development for real estate agencies that need advanced tools or integration with existing CRMs, ERPs, or portals.
📍 Local PMS for Kenyan Market : Property Management System in Kenya
Our Property Management System in Kenya is not imported software — it’s designed and developed locally to address real needs:
Accept rent via M-Pesa
Manage agents across Nairobi, Mombasa, Kisumu, Eldoret, Nakuru
Track service charges, meter bills, and shared expenses
Provide landlord reports for investment tracking
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📞 Ready to Digitize Your Property Business? Property Management System in Kenya
Stop losing money, time, and tenants due to manual errors. Join hundreds of Kenyan property professionals using the best Property Management System in Kenya by Zama Web Experts.
📍 Office: Nairobi, Kenya
📞 Call/WhatsApp: +254 725 345 345
🌐 Website: www.zama.co.ke
Let’s transform your property operations — the smart way.