Managing multiple properties, tenants, rent payments, and maintenance requests manually can be overwhelming and error-prone. At Zama Web Experts, we provide a powerful, fully customizable Property Management System that helps landlords, agents, and property managers automate day-to-day tasks, reduce overheads, and gain full visibility into their operations.
Whether you manage a few apartments or a large real estate portfolio, our system is designed to scale with your needs and simplify how you run your property business.
📞 Call Now: +254 748 106177
🌐 Visit: www.zama.co.ke
💡 What Is a Property Management System?
A Property Management System (PMS) is a centralized digital platform that allows landlords, property agents, and letting companies to manage tenant records, lease agreements, rent collection, financial reports, maintenance tasks, and communication — all from a single dashboard.
From onboarding new tenants to issuing rent invoices and tracking repairs, a PMS brings efficiency, accuracy, and professionalism to your business.
🚀 Key Features of Our Property Management System
🏠 Tenant Management
Tenant registration and profile management
Lease agreements with auto-renewal alerts
Tenant portal with document access and rent status
Move-in and move-out tracking
💵 Rent Management
Automated rent invoicing and reminders
Receipts with payment history
Rent arrears tracking and aging reports
M-Pesa, bank transfer, and cash payment recording
📊 Reports & Financial Tracking
Income and expense reports
Profit & loss statements per property
Owner statements and printable summaries
KRA-ready tax reports
🛠️ Maintenance & Service Requests
Maintenance request portal for tenants
Vendor task assignment and tracking
Cost logging and ticket resolution updates
Photo uploads and service rating system
🏢 Property & Unit Management
Add and manage unlimited properties and units
Set rent, service charges, and billing cycles per unit
Occupancy/vacancy status in real time
Utility and meter reading support
📲 Notifications & Alerts
SMS and email notifications for rent due, maintenance, and updates
Lease expiry and renewal alerts
Bulk messaging to all or selected tenants
🔐 Security & Accessibility
Our Property Management System is hosted on secure servers with:
SSL encryption
Daily backups
Role-based access (admin, manager, tenant, accountant)
Mobile responsiveness for access on the go
🎯 Who Needs a Property Management System?
Our system is perfect for:
🏘️ Landlords with multiple residential or commercial units
🏢 Property management companies
🏡 Real estate investment groups
🏗️ Developers managing multiple buildings
🏨 Serviced apartments and Airbnb managers
🏛️ Housing cooperatives and SACCOs
If you want to reduce paperwork, improve tenant satisfaction, and grow your rental business — you need a reliable PMS.
🛠️ Customization & Scalability : Property Management System
Unlike off-the-shelf systems, we offer custom-built solutions tailored to your processes and region-specific needs (e.g., M-Pesa rent payments, Kenyan tax compliance, SMS integration, etc.).
Our tech stack includes:
Laravel + Vue.js or React
Firebase or MySQL backend
RESTful APIs for third-party integrations
Responsive UI for mobile/tablet/desktop
💰 Pricing for Property Management System
| Plan | Description | Price |
|---|---|---|
| Starter | Up to 10 units | From KES 25,000 |
| Pro | Up to 100 units | From KES 60,000 |
| Enterprise | Unlimited units + Custom Modules | Custom Quote |
Maintenance, training, hosting, and updates are available based on your support package.
📞 Let’s Automate Your Property Business : Property Management System
Join the growing number of landlords and real estate firms who are digitizing their operations with the best Property Management System in Kenya.
📍 Based in Nairobi, serving clients across Kenya and East Africa
📞 Call or WhatsApp: +254 748 106177
🌐 Website: www.zama.co.ke
Manage your property smarter. Let Zama Web Experts help you build the future of real estate.
🧠 Benefits of Using a Property Management System
Investing in a digital system isn’t just about convenience — it leads to real business results. Here’s how a PMS helps you grow and operate smarter:
✅ Save Time & Reduce Errors
Automate recurring tasks like rent reminders, report generation, and lease renewals — no more spreadsheets or lost paperwork.
✅ Improve Tenant Satisfaction
Keep tenants informed with real-time updates, instant messaging, and prompt maintenance tracking — all from their mobile phones.
✅ Get Full Business Visibility
Access dashboards and reports that show rent collection performance, vacancy trends, service request logs, and financial summaries.
✅ Enable Scalability
Whether you’re managing 5 units or 500, a good PMS grows with you. Add more properties, users, or modules anytime.
✅ Increase Professionalism
A branded portal with digital receipts, official reports, and organized communication positions you as a reliable and credible landlord or agency.
🆚 Why a Custom Property Management System is Better than Excel or Generic Software
| Feature | Manual (Excel/Google Sheets) | Generic PMS | Zama Custom PMS |
|---|---|---|---|
| Tenant Portal | ❌ | ✅ | ✅ |
| M-Pesa Integration | ❌ | ❌ | ✅ |
| Lease Reminders | ❌ | ✅ | ✅ |
| Role-Based Access | ❌ | ✅ | ✅ |
| Branding & Custom Features | ❌ | ❌ | ✅ |
| Local Support (Kenya) | ❌ | ❌ | ✅ |
Choosing Zama Web Experts gives you control, flexibility, and local relevance — something generic foreign systems can’t match.
⚙️ Advanced Modules Available : Property Management System
Want more functionality? We offer modular PMS upgrades that meet industry-specific demands:
🧾 Billing Module
Utility billing (electricity, water, garbage)
Shared service charge breakdown
Automated invoicing based on meter readings
💼 Landlord Access Portal
Landlords can view rent collections
Download PDF statements
Submit unit updates or financial inquiries
🏗️ Construction Cost Tracking
Monitor project budgets
Approve supplier quotes
Track progress and expenses
🗓️ Visitor & Security Logs (for Estates)
Digital visitor check-in
Guard shift handover logs
Vehicle entry/exit records
🏘️ Tenant Group Chat / Notices
Push digital memos
Estate-wide communication
Support for community voting (AGM, notices)
🌍 Industry Use Cases
Our Property Management System is already in use across industries including:
🏘️ Residential Estates
🏢 Commercial Buildings
🏫 Student Hostels
🏖️ Airbnb & Short-term Rentals
🏥 Hospital Housing Units
🧾 Corporate Asset & Facility Managers
🏦 Microfinance & SACCO Housing Projects
💬 Testimonials
“Managing over 100 tenants manually was a nightmare. Since we installed Zama’s PMS, I now track payments, automate reminders, and generate reports for my accountant in minutes.”
— Daniel M., Landlord, Nairobi
“Our SACCO rental project struggled with transparency. Now every investor receives statements directly. The system has restored trust and streamlined operations.”
— Jane W., Housing Manager
📣 Ready to Upgrade to a Smart Property Management System?
Stop chasing payments and juggling paperwork. Zama Web Experts delivers custom-built Property Management Systems that help you take full control of your real estate operations — whether you’re a landlord, property manager, or investor.
✅ Streamline rent collection
✅ Manage tenants and leases
✅ Simplify reporting and compliance
✅ Scale your business with digital tools
📍 Nairobi, Kenya – Serving all counties
📞 Call/WhatsApp: +254 748 106177
🌐 Website: www.zama.co.ke
📩 Email: info@zama.co.ke
💼 Zama Web Experts — Your Technology Partner in Real Estate Transformation.